×

Quiz Session - Attempts With Random Questions

PMI CAPM Exam Questions

Page 7 of 55

121.

You are managing a project that is nearing completion and need to ensure a smooth transition of the project outcomes into normal business operations. Which of the following actions are essential for an effective project transition? (Choose three)

  • Developing a detailed transition plan that includes volume and size transition.

  • Conducting training sessions to build broad capability in all processes.

  • Defining clear exit criteria for the transition phase.

  • Ensuring that only the project manager is involved in the transition process.

  • Moving directly from project management to operations without any formal handover.

Developing a detailed transition plan that includes volume and size transition ensures that the project outcomes can be scaled from a pilot or test environment to full operational capacity.

Conducting training sessions to build broad capability in all processes ensures that the operational team is well-prepared to take over and manage the project outcomes effectively.

Defining clear exit criteria for the transition phase helps determine when the transition is complete and ensures that all necessary steps have been taken for a smooth handover.

Involving only the project manager in the transition process is ineffective. It is important to involve all relevant stakeholders, including the operational team, to ensure a comprehensive and smooth transition.

Skipping a formal handover can lead to misunderstandings and gaps in knowledge transfer. A structured handover process is essential for a successful transition.

122.

You are in a meeting with the project team on an adaptive project. The team works to order a list of all the work and present it in story form. What is this document best called? 

  • Backlog

  • Work list

  • Task list

  • Project journal

Correct answer: Backlog

A backlog is an ordered list of all the work that is presented in story form for a team.  It originates from the requirements and roadmap of the project. The most important tasks are organized at the top for the team to know what is the priority. The backlog is often conducted continually or in iterations. 

123.

Noland receives a call from his Project Management Office and is asked to provide them with a report that includes the progress on schedule performance and forecasts for costs. He evaluates the current state of his project and determines that the schedule is on track with no scope creep, which affects the project costs. 

What document will Noland best prepare to provide the Project Management Office?

  • Status report

  • Risk report

  • Stakeholder report

  • Quality report

Correct answer: Status report

A status report is a document that provides a report on the current status of the project. This report may include information on the progress since the last report and forecasts for cost and schedule performance. A status report is simply a report on the status of a project that can be disseminated to stakeholders who request them.

124.

You are in a meeting with senior stakeholders to determine a payback period regarding an investment. Which of the following best describes the payback period?

  • The length of time required to recoup the cost of a project

  • The value today of future cash flows

  • The rate of growth a project is expected to generate

  • A method used to analyze the profitability of a project

Correct answer: The length of time required to recoup the cost of a project

The payback period is best described as the length of time required to recoup the cost of a project. It is the time needed to recover an investment within the timeframe of months or years. 

Present value is the value today of future cash flows. Internal rate of return is the rate of growth a project is expected to generate. Net present value is used to analyze the profitability of a project.

125.

You have just been reassigned to a new project within your company. You are in the process of creating the engagement process for all stakeholders involved throughout your project. What is the key benefit of the plan stakeholder engagement process?

  • It provides a clear, actionable plan to interact with project stakeholders to support the project’s interests

  • It identifies and documents the approach to communicating most effectively and efficiently with stakeholders

  • It provides guidance and direction on how quality will be managed and validated throughout the project

  • It establishes the approach and level of management effort needed for managing project resources based on the type and complexity of the project

Correct answer: It provides a clear, actionable plan to interact with project stakeholders to support the project’s interests

Plan Stakeholder Engagement is the process of developing appropriate management strategies to effectively engage stakeholders throughout the project lifecycle based on the analysis of their needs, interests, and potential impact on project success. The key benefit of this process is that it provides a clear, actionable plan to interact with project stakeholders to support the project’s interests.

Identifying and documenting the approach to communicating most effectively and efficiently with stakeholders is the key benefit to the Plan Communications Management process.

Providing guidance and direction on how quality will be managed and validated throughout the project is the key benefit of the Plan Quality Management process.

Establishment of the approach and level of management effort needed for managing project resources based on the type and complexity of the project is the key benefit of the Plan Resource Management process.

126.

Company X has identified a stakeholder for Project C who is highly interested in the project, has high influence, and is a supporter of the project. Which of the following is the best method for managing this stakeholder?

  • The stakeholder should be involved in the team meetings, reported to, and provided with the information they request

  • The stakeholder should be invited to partake in the project's risk management process

  • The stakeholder should be given requirements that are clear and reports on the project's progress

  • The stakeholder should be invited to join the project management team

Correct answer: The stakeholder should be involved in the team meetings, reported to, and provided with the information they request

The best method for managing a stakeholder who is highly interested in the project, has high influence, and is a project supporter is to involve them in the team meetings, report to them, and provide them with the information that they request. This stakeholder is not only highly motivated and interested in the project but also has the influence to make key decisions; therefore, they should have full knowledge of the project and be provided the necessary information to make decisions.

127.

You are managing a project in which your company has decided to use an outside vendor for implementation. The implementation has had several problems, such as missing critical deadlines and having an unresponsive vendor, so your company has decided to end the contract before the project is complete. 

Where is the best place to find the procedures outlined to end this contract with the vendor?

  • Terminations clause

  • Major deliverables

  • Key milestones

  • Cost objectives

Correct answer: Terminations clause

It is the terminations clause portion of a contract that details information about the rights and responsibilities of both parties regarding early termination.

A contract may also provide details on major deliverables, key milestones, and cost objectives, but none of those provide details on the rights and responsibilities of parties if a contract is terminated early.

128.

Vilho is training a new project manager and is deep in conversation regarding stewardship in the project management environment. He explains that they will always abide by the laws, rules, regulations, and requirements that are authorized internally and externally by their organization. What stewardship duty does this best represent?

  • Compliance

  • Trustworthiness

  • Integrity

  • Care

Correct answer: Compliance

The stewardship duty of compliance will comply with laws, rules, regulations, and requirements that are properly authorized within or outside of their organization. Stewards strive for the act of being in compliance with guidelines that often protect them, various stakeholders, or within the organization. In a situation where guidelines conflict or they are in question, stewards will need to obtain counsel or appropriate direction. 

129.

The project sponsor has asked the project manager to provide the CPI at the next meeting. The project manager calculates the CPI and finds that the result is .76. What does this mean?

  • The project is getting back about 76 cents out of every dollar that is put into it

  • The project is ahead of schedule

  • The project is currently expected to be 76 percent over budget when completed

  • The project is progressing at 76 percent of the planned rate

Correct answer: The project is getting back about 76 cents out of every dollar that is put into it

Cost Performance Index (CPI) is a measure of the cost efficiency of budgeted resources expressed as the ratio of earned value to actual cost. To calculate the CPI, use the formula CPI = EV / AC.

  • CPI values > 1.0 indicate a project is under planned cost
  • CPI values = 1.0 indicate a project is on planned cost
  • CPI values < 1.0 indicate a project is over planned cost

A CPI of .76 tells the project manager that the project is only getting about 76 cents out of every dollar that is put into it.

130.

You are leading a new adaptive/Agile project within your organization. Your product manager calls you to a meeting to explain what processes will be focused on in an iteration. 

In an adaptive or Agile environment, what are the two processes that are repeated for each iteration to ensure that the project deliverables within the product backlog meet the current needs within Project Scope Management?

  • Control Scope and Validate Scope

  • Control Scope and Define Scope

  • Collect Requirements and Define Scope

  • Plan Scope Management and Validate Scope

Correct answer: Control Scope and Validate Scope

In an Agile or adaptive environment, Control Scope and Validate Scope are the two processes within the Monitoring and Controlling process group that are repeated for each iteration to ensure the project deliverables meet the current needs.

Iterative lifecycles improve the product or result through successive prototypes or proofs of concept. Each new prototype yields new stakeholders' feedback and team insights. Then, the team incorporates the new information by repeating one or more project activities in the next cycle. 

131.

You are leading a 6-month project that has been affected by poor communication among team members. In evaluating the situation, you realize that you should have been a bit more meticulous with the Manage Communication process. What is the key benefit of the Manage Communications process?

  • It enables an efficient and effective communication flow between project stakeholders

  • It identifies and documents the approach with which to communicate most effectively and efficiently with stakeholders

  • It ensures an optimal information flow among all communication participants at any moment in time

  • It ensures that the degree, type, and visibility of risk management are commensurate with both the risks and the importance of the project to the organization

Correct answer: It enables an efficient and effective communication flow between project stakeholders

The key benefit of Manage Communications is it enables an efficient and effective communication flow between project stakeholders. Manage communications is related to verifying accurate collection, creation, storage, distribution, management, retrieval, and monitoring and disposition of information throughout the project. This process is constantly performed throughout the project.

Identifying and documenting the approach with which to communicate most effectively and efficiently with stakeholders is the key benefit of Plan Communications Management.

Ensuring an optimal information flow among all communication participants at any moment in time is the key benefit of Monitor Communications.

Ensuring that the degree, type, and visibility of risk management are commensurate with both the risks and the importance of the project to the organization is the key benefit of Plan Risk Management.

132.

You have been assigned to lead a project that requires various phases, with the initiating and planning phases already completed. Where would you look to identify the specific project tasks for which you are accountable as project manager?

  • The organization chart and roles and responsibilities document for your project

  • The stakeholder register for your project

  • The work breakdown structure for your project

  • The staffing management plan for your project

Correct answer: The organization chart and roles and responsibilities document for your project

The organization chart and roles and responsibilities document in the resource management plan outline each team member's accountabilities, including the project manager's. This document clarifies which tasks and responsibilities fall under each role, reduces ambiguities, and ensures that everyone understands their specific duties. This can also identify certain gaps in knowledge and skill sets. 

The stakeholder register is a record of all project stakeholders, documenting their roles, influence, and engagement level. While important for communication and engagement planning, it does not detail the specific tasks assigned to the project manager or other team members.

The work breakdown structure (WBS) decomposes the project's deliverables and work but does not assign specific roles. It serves primarily as a framework for task planning, not role management.

The staffing management plan details how the team will be acquired, trained, and managed throughout the project but does not assign specific project tasks to individual roles.

133.

Rashid, while mentoring a new project manager, emphasizes the importance of being a responsible steward of the organization. This includes fostering a transparent work environment, ensuring open lines of communication, and allowing stakeholders to express concerns freely without fear of repercussions. What is this aspect of stewardship known as?

  • Care

  • Integrity

  • Trustworthiness

  • Compliance

Correct answer: Care

The stewardship duty of care encompasses the creation of an open and transparent work environment, facilitating clear communication channels, and safeguarding the opportunity for stakeholders to voice concerns without facing negative consequences. This duty reflects the broader role of stewards as fiduciaries of organizational matters under their supervision, obligating them to manage these matters with diligence and integrity. The concept of care extends beyond mere internal business operations; it also includes caring for the environment, sustainable resource utilization, and considering the well-being of people globally. This facet of stewardship is expected to be evident in the organization's policies and principles, guiding project managers and other leaders in their decision-making and management practices.

134.

Trevor has just transitioned into an organization that uses adaptive methodologies to run its software development projects. He discusses the role with a more seasoned facilitator and learns about the importance of servant leadership. Servant leadership enables project managers in an Agile environment to approach project work in which order?

  • Purpose, people, process

  • People, process, purpose

  • Process, purpose, people

  • Purpose, process, people

Correct answer: Purpose, people, process

Purpose, people, process is the order of priority in Agile environments. Purpose addresses the "why" to gather team members around the project and then people comes next with a focus on each person's contribution to the work with process following, which is an attention on results.

135.

A scrum leader has started on a new project and meets with the team for the first time. The scrum leader explains the importance of each iteration and how this project will be much different than a traditional project. What type of project lifecycle does scrum fall under? 

  • Adaptive lifecycle

  • Predictive lifecycle

  • SDLC lifecycle

  • Hybrid lifecycle

Correct answer: Adaptive lifecycle

Scrum is an agile way of running projects and is considered an adaptive or agile lifecycle. An adaptive lifecycle is also called an agile or change-driven lifecycle. This lifecycle can be iterative or incremental. The scope of this type of project environment is agreed upon before the start of an iteration. 

An iterative lifecycle's project scope is determined early in the project. However, time and cost estimates are evaluated and modified as the team understands how the product will increase. Iterations will help to develop the product with repeated cycles. The increments will add to the functionality of the product.

In an incremental lifecycle, the deliverable is produced by iterations that successively add functionality within a certain amount of time. The deliverable will include the necessary and sufficient capability that is necessary to be called completed after the final iteration.  

136.

Rasheed is in a meeting to discuss dependencies on the cost-benefit analysis for his project. The cost-benefit analysis for the business case of a project is best completed by?

  • A business analyst

  • A project manager

  • The project sponsor

  • The project management office

Correct answer: A business analyst

A business analyst plays an essential role on a project team. They may be responsible for conducting a cost-benefit or system analysis as well as writing project requirements and drafting the business case for the project sponsor.

137.

A company has decided to hire Annika as their project manager because her previous projects have always been successful. Which of the following project manager powers does this best describe?

  • Expert

  • Referent

  • Penalty

  • Formal

Correct answer: Expert

Expert is the project manager power that best describes the example given. It refers to Annika being skillful and experienced at project management.

Referent is the power of the project manager that comes from another person respecting them, along with liking or wanting to be like them.

Formal is the power of the project manager that is based on their position within the organization.

Penalty is the power of the project manager that comes from them having the ability to penalize the team.

138.

You are leading a complex IT systems upgrade project and the sponsor calls you. The sponsor asks you to provide different routes to pursue a particular task. What would be the best tool for you to use?

  • Alternatives analysis

  • Schedule analysis

  • Cost analysis

  • Reserve analysis

Correct answer: Alternatives analysis

An alternatives analysis includes finding and evaluating alternatives. This illustrates looking at different ways to attain an objective by using different skills, reordering work, or outsourcing the work. This analysis may include identifying variables that may be part of evaluating options and the effects on the variables. 

139.

Avery is reviewing the procurement strategy for her current project. She is looking for contract awards and a statement of work. What contains complete supporting records for the administration of the procurement processes?

  • Procurement documents

  • Agreements

  • Project documents

  • Work performance data

Correct answer: Procurement documents

Procurement documents are an input to the Control Procurements process. They contain complete supporting records for the administration of the procurement processes; this includes procurement contract awards and the statement of work.

The eight inputs of the Control Procurements process include:

  1. Project management plan
  2. Project documents
  3. Agreements
  4. Procurement documentation
  5. Approved change requests
  6. Work performance data
  7. Enterprise environmental factors
  8. Organizational process assets

140.

Scarlett is in a meeting with the project sponsor to discuss the purpose of organizing stakeholder involvement throughout her project. What is the effect of active management of stakeholder involvement?

  • It decreases the risk of the project failing to meet its goals and objectives

  • It increases the risk of the project failing to meet its goals and objectives

  • It decreases the risk of the project needing external stakeholders

  • It neither increases nor decreases the risk of the project failing to meet its goals and objectives

Correct answer: It decreases the risk of the project failing to meet its goals and objectives

The project manager is responsible for engaging and managing the various stakeholders in a project and may call upon the project sponsor to assist as needed. Active management of stakeholder involvement decreases the risk of the project failing to meet its goals and objectives.

×